Employee Time Management at Your Workplace
Within the last ten years, the average working time of employees have increased by two hours a day where 75% of the workers are working beyond 40 hours a week. At the same time, employees today have to process 6 times more information than what they use to do 20 years ago.
On the other hand, managers lose 11 hours a week on meetings, 3 hours a week looking for things on their tables and 3 hours each day for interruptions.
81% of managers also suffers from stress at least once a week.
If the time that is being used by managers, as parameters to measure others are the same time that they measure on themselves, then employee time management indeed, must be reviewed if not yet implemented.
As reviewing them may need time, I would just offer a few things to spot and remedy them immediately.
There are generally two issues that effect us most in the workplace. One is the way things and events affect us, the other is how we control them.
– There is no such thing as organized clutter. Clutter is clutter and no matter how it is viewed, it is still disorganized. Employees who want to impress their bosses do this time and time again. There is no sense to it. Everything should be in their proper places, labeled, tagged and stocked except for that which is immediately being worked on.
Finding things when you need them can already substantially increase productivity.
– Job descriptions should be used properly. Working outside of the job description with the workload already required is inviting a disorganization to happen.
– Key result areas are to be well defined and worked on, if possible relentlessly. Poorly defined key result areas means poor progress checking and not achieving desired measures of success.
– Written objectives and activities defining the right tasks at the right time must be reinforced. It may be worth the while to observe realistic cycle plans and cyclic time frames.
– Identify time wasters to use time more effectively.
– There are routine problems and there are the unexpected problems. A good part of meetings are fire-fighting issues that could also be avoided.
It will also be very useful if one looks at the way time is being spent and make the necessary adjustment from there. Because the time that is allotted for work each week is very limited. If these are not planned with care, stressful conditions results that are also big contributors to poor productivity.