Implementing Effective Time Management Program
The success of any time management program is to challenge everything that could possibly waste time and change what can possibly be changed and start from there.
Common time and effort wasters include habitual tasks, meetings especially those that are targeted at crisis management, and responsibilities that are handed down to the rank and file employees from managers.
The desire to come up with an honest well-evaluated program that could change the way things are being done in the workplace are often those that spelled progress. The line “we’ve always done it this way” may require better analysis if it really is still required at all.
The parameters by which manager’s use their time are also the parameters that they use on the rank and file. And yet it may be discomforting to notice that managers themselves are big contributors to inefficient time use for lack of respect to the time of their subordinates.
This is why a good time management program has to encompass every level of the workforce. Reinforcing those that are working and being prepared to make even drastic changes when the need is there. Being creative in doing and introducing different ways of doing things, challenging routines and habits, defending your plan and your time when others dictates on it and simply raising your use of time with the end view of being more productive and useful.
Better said than done. These are ultimate desires and objectives of any organization and yet implementation is often met with so many difficulties. For one, the environment remains the same. The people handling the workflow still has their own set of values and belief system and set of priorities that may take time influencing.
It is imperative that time management programs then considers those mentioned above and the following:
– Planning preparation and scheduling
– Relationships building
– Systems and process development
– Anticipation and prevention
– Developing of action plans, direction and strategic coordination
– Crises issues and complaints
– Demands from superiors and co workers
– Reports, submissions and deadlines
– Coordinated work with the general cyclical and action plans
– Staff issues and needs.
– Problem resolutions and crisis handling
– Prioritization of actions
– Adherence to plans and learning to make allowances for events that are unexpected.
– Realistic, on site assessment of goals, objectives and actions.
– Boss’s whims or tantrums
– Pointless routines and strategies.
– Identification and rejection of time wasters.
– Ad hoc disruptions and interruptions.
– Adoption of time management software and technology.
One of the major components to good management program is following though and the constant adhering to the skills taught until it becomes a habit.